Capital Projects Committee- Municipal Water
Meeting Minutes: Tuesday, July 5, 2016
Location: Timothy Smith Room
Present: Sheila Vanderhoef, Town Administrator; Jacqueline Beebe, Assistant Town Administrator; Fred Guidi, Finance Committee; Mark White, Environmental Partners; and Patrick O’Connell.
The meeting was called to order by Sheila Vanderhoef at 9:01 A.M.
Meeting Minutes: To be reviewed at next meeting.
Explanation of SRF Process and Procedure/Loan Forgiveness: The SRF process entails submitting a reimbursement request with each incoming invoice. The 2016 Intended Use Plan provided the town with a commitment of $28.7 million; each subsequent year is estimated to be $14 to $16 million. Each year the town will be eligible for loan forgiveness from SRF; this year’s forgiveness is $1.67 million. The town will also obtain a USDA loan commitment and grant that will be used during Phase 2. The estimated $1 to $2 million loan will need to be used entirely before grant money can be accessed.
Budget Review: Ms. Beebe provided a cumulative spreadsheet of paid invoices that she updates monthly. She indicated that the budget is doing very well overall, and that updated numbers reflecting costs for Contracts 7 and 8 will be available mid-July.
Other Business: The Town’s Plumbing Inspector, Scott VanRyswood, is working with WhiteWater, Inc., Ti SALES and Paul Lagg, the Town Planner, to design a comprehensive online form, that will allow property owners to sign up for town water and will help determine the size of meter needed. The meter company will be training plumbers for installation, and WhiteWater, Inc. will both make final decisions on meter size and inspect completed installations.
The water tower is on schedule; once the well fields have power, the water main between the well field and the tank will be tested. The tank will then be disinfected and tested before all mains will be tested and flushed, beginning on Route 6, Nauset Road, the transfer station area, and to the new library. Flushing will occur through Fall 2016, and resume Spring 2017.
The quality of road repairs and ideas on how to approach installation of pipes on older and under built roads is being reviewed for improvement, as is anticipation of and notice about back road closings and detours during the summer months.
Adjournment:
Ms. Vanderhoef made a motion at to adjourn.
Mr. Guidi seconded the motion at 10:01 A.M.
Respectfully Submitted,
_________________________
Jessica Burt
| 
